The method should follow the agreement or mutual arrangement and be recorded in the settlement. The process below helps create a clear record that can be reviewed and compared later.
Record observable facts, dates and sources for figures. Do not replace evidence with an assessment of responsibility.
Step-by-step process
1. Confirm the agreed method
First determine whether the parties use actual calendar days, a 30-day basis or another rule.
2. Define inclusive dates
State whether the handover and end date are included. A one-day difference changes the result.
3. Separate rent from other charges
Utilities, service charges and other costs may use a different method from base rent.
4. Keep the formula
Store the monthly amount, day basis, number of days and daily rate with the result.
What to check before finishing
- Every figure has a unit, period or source.
- Photos and notes can be matched to a specific location.
- Both parties retain the same file or printout.
- Disputed or uncertain items are marked rather than hidden.
Practical example
Instead of one vague note saying “property in good condition”, the record contains the room, exact item, observation, date, photo and—where money is involved—a separate calculated entry. Months later, the parties do not need to reconstruct events from memory.
This is organisational and educational material. It is not individual legal, tax, financial or technical advice.