Photos should identify the room, item, scale of damage and date taken. The process below helps create a clear record that can be reviewed and compared later.
Record observable facts, dates and sources for figures. Do not replace evidence with an assessment of responsibility.
Step-by-step process
1. Start with a route
Follow the same route through the property each time. Capture every room from the doorway, then walls, floor, windows and inventory.
2. Pair overview with detail
A wide image establishes location; a close-up shows the issue. A detail alone may be hard to place later.
3. Keep images readable
Use adequate light and avoid glare or blur. Do not apply filters that alter colour or contrast.
4. Describe rather than infer
Name the room and item. Record what is visible instead of assigning a cause or responsibility.
What to check before finishing
- Every figure has a unit, period or source.
- Photos and notes can be matched to a specific location.
- Both parties retain the same file or printout.
- Disputed or uncertain items are marked rather than hidden.
Practical example
Instead of one vague note saying “property in good condition”, the record contains the room, exact item, observation, date, photo and—where money is involved—a separate calculated entry. Months later, the parties do not need to reconstruct events from memory.
This is organisational and educational material. It is not individual legal, tax, financial or technical advice.